POSITION:  Proposal Coordinator

This is an in-office position with occasional opportunities for remote work. We will consider a hybrid schedule for the right candidate. Candidates looking for fully remote work should not apply.

 

LOCATION:  Cary or Wilmington, NC preferred (may consider one of our other office locations)

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POSITION DESCRIPTION

OVERVIEW: We are looking for a great storyteller to join our service-focused team as Proposal Coordinator! In this role, you will play a lead role in persuading clients to entrust us with critical infrastructure projects. Whether you are an experienced marketer or early in your career, we welcome applicants at all levels and are open to tailoring the role to leverage your strengths and expertise.

 

You will be responsible for creating engaging and well-designed statements of qualifications (SOQs) in response to client requests for qualifications (RFQs). You will work closely with our marketing, administrative, and technical staff, as well as subconsultants, to plan and strategize objectives, layout, content, and delivery schedules to present a compelling SOQ that satisfies the RFQ requirements.

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TYPICAL ACTIVITIES: 

• Collaborate with the SVP of Marketing on business development efforts.

• Track and screen RFQ opportunities, assisting with go/no-go decisions.

• Review RFQs to ensure compliance with all submittal and evaluation criteria.

• Lead proposal kickoff meetings, outlining schedules, resources, and responsibilities.

• Develop and manage customized SOQs and interview presentations.

• Work with project managers, technical teams, and subject matter experts to gather content.

• Prepare non-technical proposal materials, including cover letters, resumes, and differentiators.

• Maintain and refine creative SOQ templates to support proposal development.

• Initiate post-pursuit reviews, analyze outcomes, and implement process improvements.

• Update Unanet CRM with key proposal and project data.

• Provide administrative support as needed.

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QUALIFICATIONS: 

• BS or BA in Marketing, Communication, or a related field.

• High proficiency in Adobe InDesign and familiarity with full Adobe Creative Suite.

• High proficiency in Microsoft Office Suite, particularly MS Word and PowerPoint.

• Proven success designing and executing clear, concise, compelling marketing materials.

• Capable of effectively working both independently and in a team environment.

• Capable of simultaneously managing multiple projects with different deadlines.

• Demonstration of excellent writing and editing skills

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ADDITIONAL QUALIFICATIONS:

• 3+ years of experience in developing engineering SOQs, preferably in the Carolinas.

• Intermediate graphic design ability (or the interest and ability to be trained).

• Experienced with Unanet CRM software.

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HIGHFILL believes in the benefit of our company reflecting the diversity of the communities we serve. We invite all qualified applicants to apply regardless of race, religion, national origin, gender, sexual orientation, body ability, or other self-identified status. If you are qualified and ready to contribute to an amazing team, you are welcome.

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HOW TO APPLY:  Interested candidates should apply via the form below or forward a cover letter and resume to hr@hiepc.com. In your cover letter, please state if you require sponsorship to maintain an employment visa status.

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COMPANY OVERVIEW:

Who we are: You be you! Individuality is powerful, and unique perspectives cultivate innovation. The HIGHFILL culture embraces and welcomes each employee. Free to be our authentic selves, we thrive in a team setting and connect meaningfully with the communities that we serve.

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What we are: HIGHFILL is a principle-centered engineering consulting firm specializing in community and municipal water infrastructure engineering. With offices in Cary, Wilmington, Charlotte, and Winston-Salem, NC, and Columbia, SC, we provide exceptional service to our clients at a fair price.

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How we do it: HIGHFILL offers a business atmosphere that supports employee professional development and advancement. We offer an attractive benefits package that is competitive with large firms while providing the appealing close-knit work environment of a smaller, growing firm.

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Benefits: We offer traditional employee benefits to full-time staff plus paid overtime and a spot bonus program. If needed, we provide relocation assistance for successful candidates.