POSITION:  Administrative & Project Assistant (Full-time)

 

LOCATION:  

• Cary, North Carolina

 

We have a great opportunity for a service-focused and detail-oriented professional in a growing office. We are water/wastewater engineers who serve our local communities through our professional consulting services. This exciting role will contribute administrative support services, project support, and accounting duties for the company and local office.

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POSITION DESCRIPTION

OVERVIEW: Successful candidates will perform a variety of duties to help support our team in a growing engineering consulting firm. No two days are the same in this role, if you are someone that likes to pivot and change, this is for you.

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TYPICAL ACTIVITIES: The primary roles are general office administration and assisting project engineers with projects. You will also be assisting with internal accounting procedures and data entry.
 

• 50% - General office administration duties include receiving guests, processing mail, preparing packages for shipment, ordering, and maintaining office supplies, performing project database entry, and making deliveries.  
   

• 20% - Project assistant duties include generating correspondence, spreadsheets, presentations, data entry, drafting, formatting and editing project documents, assisting engineers in every phase of a project, and other electronic documents related to engineering project work.  
   

• 30%  - Bookkeeping duties include data entry, accounting support, invoice processing, asset inventory tracking, project management support, maintenance of AR & AP, and maintaining accurate records of financial transactions.

 

The ideal candidate is a skilled and energetic professional that enjoys supporting project teams and is seeking challenging but rewarding work. We select staff members who demonstrate the principles of integrity, honesty, humility, and excellence and who exemplify the company's dedication to service. If service is your passion, then we want to hear from you! ​

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CAREER GROWTH: Our support staff are part of a team we call our Stage Crew who are a valued group of employees who provide important behind-the-scenes activities that are crucial for the success of our client-facing engineering services. This team collaborates across offices to leverage talents and fill needs. This arrangement allows for career growth in a team-focused organization. 

 

WHAT WE OFFER: Competitive pay; paid medical, dental, vision insurance (HSA option); paid time off including 8 holidays; 401K plan with company match; life insurance; short-term/long-term disability insurance; and opportunities for training and growth. ​
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QUALIFICATIONS:

• Proficiency with Microsoft Office Suite:  Word, Excel, PowerPoint, Teams, and Outlook 

• Familiar with, or able to learn, BQE CORE, our project management tracking and invoicing software. 

• Willingness to learn and take on new challenges

• Excellent verbal and written communication skills 

• Ability to work independently and collaboratively

• Organized and efficient 

• Analytical and problem-solving skills

• Attentive to detail 

• Exhibits a high level of professionalism 

• Capable of moderate lifting (generally 25 pounds or less) 

• Capable of operating a motor vehicle, must have valid driver's license 

• Preference may be given to candidates with proven experience in one or more of the following areas:  

  • Microsoft Office 365 applications (including SharePoint administration) 

  • Computer and Network IT administration 

  • Benefits administration and human resources  

  • Proficiency with Quick Books

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KEY COMPANY TRAITS:

GENUINE & WELCOMING: You be you! Individuality is powerful, and unique perspectives cultivate innovation. The HIGHFILL culture embraces and welcomes each employee. Free to be our authentic selves, we thrive in a team setting and connect meaningfully with the communities that we serve. 

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SERVICE-FOCUSED: HIGHFILL is a principle-centered engineering consulting firm specializing in water infrastructure engineering for public utilities throughout the Carolinas. We focus on maximizing our client’s satisfaction by deliberately providing exceptional service. 

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COMMITTED TO EMPLOYEE FULFILLMENT: HIGHFILL offers a business atmosphere that supports employee professional development and advancement. We offer an attractive benefits package that is competitive with large firms while providing the appealing close-knit work environment of a smaller, growing firm. 

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HOW TO APPLY:  Interested candidates should apply via the form below or forward a cover letter and resume to hr@hiepc.com. 

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