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POSITION:  Proposal Coordinator (Full-time)

LOCATION:  Cary, North Carolina OR Wilmington, NC preferred (may consider other locations)

We have a great opportunity for a service-focused engineering Proposal Coordinator who desires to build a career while contributing to our communities and the natural environment. If service is your passion, then we want to hear from you.


OVERVIEW: Successful candidate is responsible for coordinating and producing compelling, creative, well-designed statements of qualifications (SOQs) and proposals in response to client requests for qualifications (RFQs) and requests for proposals (RFPs). This work includes interfacing with marketing, administrative, and technical staff, as well as subconsultants, to strategize regarding overall objectives, layout, content, and delivery schedule to ensure compliance with each RFQ or RFP.

The Proposal Coordinator will oversee the collection of necessary information from team members and subconsultants, and will develop and deliver the SOQs and proposals (collectively referred to as “SOQs” herein for simplicity) within the required timeframe. Frequently, multiple SOQs are being developed simultaneously. This position reports directly to, and routinely works closely with, the Vice President of Marketing.

This is a full-time, in-office position with benefits. Our benefits include paid time off and paid employee health, dental, vision, disability, and life insurance.


The ideal candidate is a skilled and energetic professional that enjoys supporting project teams and is seeking challenging but rewarding work. The salary will be commensurate with experience



  • Coordinate with the VP of Marketing to maintain an updated list of clients and potential clients from whom to anticipate and seek RFQ or RFP opportunities.

  • Screen RFQ and RFP opportunities and help gather information for go/no-go decisions.

  • Monitor companywide competitive RFQ pursuit success rate.

  • Monitor the quality of competitor SOQs.

  • Thoroughly review RFPs/RFQs to identify all requirements and criteria for submittal and evaluation.

  • Oversee the SOQ kickoff meeting to discuss the detailed schedule, outline, resource needs, responsible contributors and guidelines with the proposal development team.

  • Lead the development of customized SOQs and subsequent interview presentations, when required, ensuring compliance with RFQ/RFP guidelines and schedule requirements.

  • Collaborate with project managers, technical teams, stakeholders, partners, and subject matter experts to gather technical content and develop a tailored response to each RFQ/RFP.

  • Manage multiple SOQs simultaneously, appropriately prioritizing to meet strict deadlines.

  • Assist with various administrative needs as time permits.


CAREER GROWTH: The Proposal Coordinator has the opportunity for personal and professional growth as the company grows. Example pathways for promotion may include Proposal Manager or Marketing Manager, with the opportunity to help personalize your career growth path. Other growth opportunities may include trade association involvement and specialty software training.


BS or BA in Marketing, Communication, Public Relations or a related field with 3+ years of experience. Additional qualifications include:

  • High proficiency in Adobe InDesign and familiarity with full Adobe Creative Suite

  • High proficiency in Microsoft Office Suite, particularly MS Word and PowerPoint

  • Proven success designing and executing clear, concise, compelling marketing materials

  • Familiar with Water Sector trends and able to independently stay abreast of coming trends

  • Capable of effectively working both independently and in a team environment

  • Capable of simultaneously managing multiple projects with different deadlines

  • Experienced with Cosential CRM software

HOW TO APPLY:  Interested candidates should forward a cover letter and resume to In your cover letter, please state if you require sponsorship to maintain an employment visa status.


GENUINE & WELCOMING: You be you! Individuality is powerful, and unique perspectives cultivate innovation. The HIGHFILL culture embraces and welcomes each employee. Free to be our authentic selves, we thrive in a team setting and connect meaningfully with the communities that we serve.

SERVICE-FOCUSED: HIGHFILL is a principle-centered engineering consulting firm specializing in water infrastructure engineering for public utilities throughout the Carolinas. We focus on maximizing our clients’ satisfaction by deliberately providing exceptional service.

COMMITTED TO EMPLOYEE FULFILMENT: HIGHFILL offers a business atmosphere that supports employee professional development and advancement. We offer an attractive benefits package that is competitive with large firms while providing the appealing close-knit work environment of a smaller, growing firm.

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